Supplier Code of Conduct
INTRODUCTIONLast modified 30.03.22
Telna strives to conduct business only with suppliers who demonstrate a solid commitment to sustainable development with ethical principles to ensure the wellbeing of employees, society and the environment.
The Telna Supplier Code of Conduct outlines required standards to ensure that conditions along supply chains are safe and responsible.
Suppliers must fully comply with the countries they operate in and any other regulations of other jurisdictions that may apply to them. They are expected to take all reasonable measures to ensure this Code across their business operations.
The Code consists of five sections:
I. Management System
Where appropriate, Suppliers will establish a management system in which the scope is in line with the principles of this Code and is following international standards. This system will be designed to ensure compliance with applicable laws, conformance with this Code, and identify related operational risks. It may contain company policy towards corporate responsibilities; identification of management accountability; training and development programs; performance objectives with implementation plans; compliance assessment; etc.
II. Labour, Human Rights and Ethics
Suppliers are required to respect workers' human rights and manage them in compliance with internationally accepted standards of work as defined in the International Labour Organization (ILO) conventions.
All work should be voluntary, and workers should be free to terminate their role after providing reasonable notice.
There shall be no use of child labour involved in business operations. "Child" refers to any person employed under the age of 15 or the minimum age for employment in the country. Workplace apprenticeship programs that comply with all laws and regulations are encouraged.
Suppliers must comply with all applicable wage laws, including minimum wages, overtime hours and legally mandated benefits. They will also ensure that no worker experiences inhumane working conditions.
Suppliers shall consistently provide a workplace free from harassment or discrimination based on race, age, colour, gender, sexual orientation, disability, pregnancy, religion, political beliefs, or civil status. This includes both the hiring and employment processes such as promotions, recognition and access to training. Workers possess the right to freely join labour unions, seek representation, and bargain collectivity.
The Code requires that suppliers maintain the highest standards of corporate ethics and will comply with applicable laws, regulations and procedures. They will not solicit any gifts or gratuities of undue favour or for other inappropriate means to gain a competitive advantage.
Unless disclosure is authorized or legally mandated, Suppliers must respect employee and customer confidentiality in compliance with privacy legislation. All non-public information should be considered to be confidential. Intellectual property rights must be respected, and suppliers are to comply with applicable intellectual property rights legislation.
III. Healthy and Safety
Suppliers must comply with the international, regional and national health and safety standards applicable to business activities. This includes but is not limited to all applicable health and safety legislation and performing all services in a diligent manner in respect of health and safety matters. All employees and any person present on or near the workplace will be protected against potential occupational health and safety hazards resulting from the Suppliers' business activities. Where appropriate, employees must be provided with adequate personal protective equipment, with adequate training on the safe use of tools and equipment.
All products supplied to Telna or used on Telna premises must be in compliance with all applicable workplace hazardous materials information standards (WHMIS). Material Safety Data Sheets (MSDS) must be available in English and French for all controlled products supplied to Telna.
Telna expects our suppliers to provide employees with a healthy and safe working environment, including the implementation and training of employees on policies, programs and procedures to address the following matters:
- Exposure to hazardous substances
- Accident prevention
- Confined Space Entry
- Resilience and Emergency procedures
IV. Environment and Sourcing
Suppliers must comply with all regulations and guidelines, relating to the protection and conservation of the environment, including the use, handling, storage, transportation and disposal of hazardous substances. They shall obtain and report on all environmental permits and licences as required.
Tangible product suppliers with conflict minerals shall be committed to demonstrating appropriate due diligence to ensure that their products are conflict-free.
V. Supplier Assessment and Monitoring
Telna reserves the right to assess and monitor the supplier's practices regarding the Code. Telna or a designated third party may conduct onsite audits of supplier facilities that provide products or services to Telna. Onsite audits may include a review of relevant supplier records, policies and work practices as well as an inspection of the facilities for compliance with this Code. In case of non-compliance, the Supplier will take reasonable measures to meet the standards.